HOA Board Minutes

Rolling Greens Homeowners Association of Ocala, Inc

                         HOA MEMBERSHIP MEETING MINUTES FOR JANUARY 2, 2018

   The Pledge of Allegiance was given, and all stood for the singing of God Bless America
The meeting was then called to order at 7:10 pm by President Sandy Leach. She also asked the membership to fill out the registration forms that are on each table so as not to have a backlog at the end of the meeting to pay the annual dues.
There was a moment of silence for the residents that had recently passed, including longtime residents Jack Long and Teresa Oulette.
The guest speaker, Wes Strider, Community Manager at Rolling Greens commented on the new way of handling rent payments, describing in detail the new system with new account numbers. There was a comment made about the cart path at the top of Easy St made to Wes, and Wes responded that he would look into it and get back to the Board.
The Secretary’s report for the December 2017 Association meeting was approved as read.
The Treasurer’5 report for the December 2017 Association meeting was approved as read.
President’s comments—President Sandy Leach announced she was changing the format for residents to
pay their dues. instead of having long lines at the beginning of the meeting, there would be forms to fill out and brought up after the meeting to hand them to their respective Area Directors. She briefly mentioned the concept of the green cards for paid members, allowing them to participate in 8 entertainment events for the year at no cost. She asked that everyone attending our meetings should be aware that if the auditorium is not properly returned to the way it was before the meeting, that there would be a fine of $75 assessed by management. So please help us be responsible for cleanup. Sandy also noted that we desperately need volunteers for our committees, after all, this is everyone’s community and the Board is working for you.
1St V. P. Kathy Allen also stressed the need for committee volunteers, and there are signup sheets at the front and back tables.
Secretary Bob Senge presented to the Membership the concept of having the green cards that
constitute 8 entertainment events for paid H O A members that will be totally free, as long as they show their membership card at the events. He also presented the fact that residents who don’t join the H O A would be able to enjoy the same events, but at an additional cost per member yet to be determined.
But that there would be a substantial savings if these residents would join. This would be the Entertainment Committees task to come up with an appropriate $ amount, in conjunction with the Membership Enhancement committee, to which Bob Senge has volunteered for.
There was a comment made from the floor about why not have some extra events for the snowbirds to enjoy, and was assured that the Board will look into this matter in the upcoming work session this month.
Bob also commented on having a fire extinguisher program and demonstration as soon as could be
scheduled, along with a smoke detector program that would be free to all residents, with a discount
program for the fire extinguishers. These clinics will be addressed asap to schedule for an upcoming meeting.
Area 2 Director Linnea Corneilson mentioned that her key words this year are gratitude and listen.
Area 4 Director Bonnie Quackenbush mentioned her key words this year are respect and kindness, stating that volunteers are needed.
Under new business Alice Perkins from the Internal Audit Committee reported on the year—end report from the Treasury of the H O A. Treasurer Mike Stone will review and correct any situations that were recommended.
The commentators for tonight are:
Jerry Hudson – on the open house for the woodshop
Rich Allen— the VVA and the Biloxi trip
Barbara Critchfield- Hospice fashion show
Linda Krebbs—New York club
Bob Krebs—Lifeline screening
Sandy Leach—H O A spaghetti dinner
Bob Senge—rummage sale, upcoming softball meeting, ping pong schedule. The 50/50 was held, and meeting was adjourned at 8:15pm.

Respectfully submitted,
Bob Senge, Secretary

 

 

 

                              HOA Board Meeting Minutes for January 2,2018

  The Pledge of Allegiance was given, and the meeting was called to order at 3:30 pm by President SandyLeach.
There was a moment of silence for longtime residents Jack Long, and Teresa Oulette, who passed away
this past year.
The Secretary’s report for the Dec. 2017 meeting was approved as read.
The Treasurer’s report for the Dec. 2017 meeting was approved as read.
President’s comments:
President Sandy Leach said she was changing the format for residents to pay their dues. Instead of having long lines at the beginning of the meeting, there will be forms to fill out at each table, enabling
people to fill it out while they are sitting, then at the end of the meeting there will be time allotted to pay their dues. She also briefly mentioned the idea of the green cards for paid members, they would enjoy 8 entertainment dates during the year at no cost for members of the H O A. She expressed the need for volunteers for the committees that are being set up, and signup sheets are available tonight for chairpersons of the committees’
1st V. p. Kathy Allen commented on the need to help the Webmaster with certain tasks, so as to take some pressure off one person doing the website. Also, the newsletter functions needed help.
Secretary Bob Senge volunteered to be a part of the Membership Enhancement committee, which should work in conjunction with the Entertainment Committee, and would like to sell the idea tomorrow night to the membership of having 8 free functions for H O A members, and a small fee of either $2 or $3 per person per function so as to show that it saves money to join the H O A.
This was discussed and voted on to proceed with this idea.
Treasurer Mike Stone commented that this was a good idea to start the new year off with a concrete program, saying it should be part of the Entertainment Committee.
Area 1 Director Bunny Weingartner commented on a dog issue she is having in her area.
Area 2 Director Linnea Corneilson voiced her concerns on certain issues.
Area 4 Director Bonnie Quackenbush commented on resident concerns, and her word for 2018 included “kindness”.
A comment was made from the floor agreeing to the motion that was made and voted on.
The meeting was adjourned at 4:23 pm.

Respectfully submitted,
Bob Senge, Secretary

Print Friendly, PDF & Email